Good purchasing management is part of an effective production line process within an industry, which requires organization and dedication.
This means that it is essential to be attentive to every detail so that there is no shortage of supply. In other words, it is a job that requires a lot of research, control and responsibility to always acquire the best products at the best prices. This entire process seeks not to make production and, consequently, the final sale more expensive.
Therefore, in this text, you will see the main tips for better managing the purchase of inputs for your industry. Happy reading!
With the end of the Second World War, the current Japanese industrial model no longer worked for the industry or for purchasing management. That's where the Lean Manufacturing, an answer to the outdated form. This is a method that seeks to always increase production, but with the least amount of resources possible. This is because the idea is to produce according to demand, thus reducing waste.
This philosophy is growing more and more because it reinforces the idea of optimizing and making production leaner, but more effective. This optimizes working time, since with the plan made, it will only be necessary to update and change some information over time. Leaving permanent contact with suppliers, research and monitoring of the area to the day-to-day operation.
It is therefore necessary, when managing purchases, to think about some criteria, namely:
In addition, the current context is centered on Industry 4.0. This theory presents the 4th industrial revolution. In this scenario, industries are turning to technology to improve and automate production processes. These new tools can be clouds for data storage or even robots. Everything that facilitates and potentiates the industry, in a technological way, is part of this period.
But how can purchasing management be effective and keep up with these changes? Below are some good practices that will support you in this process.
Always choose to do comprehensive market research, looking for the best suppliers at times when there is a need for exchange.
It is important to have a lasting relationship that allows advantages for both parties. To do this, it is necessary to always align product quality with cost-benefit, in addition to considering factors such as quality, delivery, and supplier experience.
The market is constantly evolving according to demand, which is why you need to keep an eye on potential market partners that can contribute to your industry.
Then, always make possible quotes with different products according to each segment and your budget limits.
The economy is always in motion, which sometimes leads to a decrease or increase in the price of an input. In this way, your production may be cheaper and, by not maintaining a quotation schedule with a certain frequency, your production may become outdated and expensive, without need.
The frequency will depend on the time in which, generally, each product and market changes. It is advisable to test a frequency at the beginning and adapt over time.
This way, you will already know how that market works. And at the same time, when studying the quotations, you will be learning a little more about the specific area of the industry where this input is inserted.
Those who think that quotation and cost analysis are the same thing are mistaken. The second concerns the general context and not just how much a product is worth. In other words, a cost analysis considers several factors that may make production more expensive.
Therefore, it is always necessary to evaluate the logistics, delivery time, route and price of each input. Analysis of the entire route and the price of shipping, as this is also part of the beneficial cost. All of this counts in the final pricing of the product, since the industry works on demand and if delivery is delayed, a sale may be lost.
Be present on the factory floor. Evaluate every step of the process and see if there are potential errors that can be anticipated and avoided. This is called Production Planning and Control.
It is a plan that defines each stage of production to optimize time, work and have better control of each part. And knowing him well will support you throughout the purchase management process and will save you from possible interruptions in production.
In addition, it is necessary to know the minimum of the stages of the entire business. Having a sense of how the industry's sales area, production and maintenance, for example, works can help you choose the best solutions for each sector.
This way you will know which path to follow to support all areas for the further development of your industry.
Thinking about innovating by bringing new tools that will aid the production process is a consequence of the previous stage. Because, when you know the business in which you operate, it is much easier to understand what new technologies can be brought to the industry.
However, there are tools that can help you manage your purchase properly, such as websites and applications that allow you to store your data and help you access and update it. It is possible to obtain the necessary information at any time and place.
Search for the most used ones and test for a while. The one that best suits your objectives can become a great ally in this process.
Don't be afraid to test the new one. Anything that can facilitate and improve purchasing management and production will be welcome.
According to the study about your business, determine a minimum inventory. That is, the quantity of products sufficient to maintain active production. And calculate the exact time to order more products.
Remember the cost analysis? It is with the data provided by this survey that you will be able to know, considering the delivery time, when it is the exact time to buy more supplies.
That's why it's so important to keep all the information collected in an organized and detailed manner. In case of emergency, it will be easier to manage the crisis and save time.
Therefore, keep your data always up to date. In order to always be able to review information, anticipate problems and seek solutions more effectively.
It is essential to be aware of news and new information. The more complete your database, the better your purchase management will be.
In this text you saw a little more about the current context of the industry, what purchasing management is and tips that will help you during your work routine.
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